Workforce
£3 / seat / month
Bring shifts, hours, leave and tips into one clear working day.
£30 / month for your team
Explore Workforce- Scheduling & attendance
- Leave & holidays
- Tips
- Reports & planning
Per-seat packages
A clear price for a clearer day.
Choose the tools that fit your business. Pay per active paid worker, with a five-seat minimum. Unpaid volunteers, inactive people and access-only Owner or accountant accounts do not add paid seats.
Your team. Your monthly estimate.
One seat per active paid worker. Five-seat minimum per business.
10 billed seats.
People & operations
£5 / seat / month
Keep people records, everyday tasks and learning connected.
£50 / month for your team
Explore People & operations- People & HR
- Tasks & communications
- Learning & guidance
All-in-one
£7 / seat / month
The full picture, from your first rota to the accountant handoff.
£70 / month for your team
Explore All-in-one- Scheduling & attendance
- Leave & holidays
- Tips
- People & HR
- Tasks & communications
- Learning & guidance
- Payroll handoff & evidence
- Reports & planning
- Imports & exports
Preview pricing in GBP, billed monthly. A 14-day trial is planned. Checkout and trial activation are not open yet; no payment is taken on this website. Tax treatment will be shown before a paid subscription is offered.
The full comparison
Every feature. Nothing hidden.
Included features still follow your business setup, individual permissions and the review steps explained on each feature page.
| Features | Workforce£3 / seat / month | People & operations£5 / seat / month | All-in-one£7 / seat / month |
|---|---|---|---|
| Scheduling & attendance | |||
| Rota building and saved shift templates | ✓ Included | — Not included | ✓ Included |
| Published shifts, workplaces and scheduled breaks | ✓ Included | — Not included | ✓ Included |
| Staff availability and time-off context | ✓ Included | — Not included | ✓ Included |
| Reviewed planning suggestions and configurable rota rules | ✓ Included | — Not included | ✓ Included |
| Shift exchanges and reviewed open-shift claims | ✓ Included | — Not included | ✓ Included |
| Clock-in, clock-out and actual break records | ✓ Included | — Not included | ✓ Included |
| Configured workplace and anywhere-work arrangements | ✓ Included | — Not included | ✓ Included |
| Scheduled, fixed and flexible work modes | ✓ Included | — Not included | ✓ Included |
| Manager clocking help and attendance review | ✓ Included | — Not included | ✓ Included |
| Actual versus planned hours and correction requests | ✓ Included | — Not included | ✓ Included |
| Personal shifts, timesheets and request history | ✓ Included | — Not included | ✓ Included |
| Optional volunteer journals with coordinator confirmation | ✓ Included | — Not included | ✓ Included |
| Leave & holidays | |||
| Staff leave requests and reviewed decisions | ✓ Included | — Not included | ✓ Included |
| Accrued entitlement and balance history | ✓ Included | — Not included | ✓ Included |
| Effective work-pattern and accrual policies | ✓ Included | — Not included | ✓ Included |
| Reviewed carry, expiry and corrections | ✓ Included | — Not included | ✓ Included |
| Supported gross variable-hours holiday-pay calculations | ✓ Included | — Not included | ✓ Included |
| Reviewed calculation evidence and revisions | ✓ Included | — Not included | ✓ Included |
| Separate authorised holiday-pay handoff | ✓ Included | — Not included | ✓ Included |
| Tips | |||
| Cash and card tip records | ✓ Included | — Not included | ✓ Included |
| Explicit no-tips-day confirmation | ✓ Included | — Not included | ✓ Included |
| Dated sharing policies and eligibility | ✓ Included | — Not included | ✓ Included |
| Allocations using qualifying actual worked time | ✓ Included | — Not included | ✓ Included |
| Whole-penny calculations and remainder carry | ✓ Included | — Not included | ✓ Included |
| Own tip details alongside worked hours | ✓ Included | — Not included | ✓ Included |
| Reviewed correction and paid-history reconciliation | ✓ Included | — Not included | ✓ Included |
| People & HR | |||
| Internal vacancies, applicants and recruitment stages | — Not included | ✓ Included | ✓ Included |
| Consented talent-pool records and expiry | — Not included | ✓ Included | ✓ Included |
| Starter details, assigned tasks and human review | — Not included | ✓ Included | ✓ Included |
| Induction and probation tracking | — Not included | ✓ Included | ✓ Included |
| Private employment document versions and review | — Not included | ✓ Included | ✓ Included |
| Document issue, acknowledgement and signed-copy evidence | — Not included | ✓ Included | ✓ Included |
| Dated positions and organisation chart | — Not included | ✓ Included | ✓ Included |
| Asset issue, condition and return records | — Not included | ✓ Included | ✓ Included |
| Private qualification files and expiry attention | — Not included | ✓ Included | ✓ Included |
| Scoped people records and lifecycle attention | — Not included | ✓ Included | ✓ Included |
| Performance objectives, reviews and issued feedback | — Not included | ✓ Included | ✓ Included |
| Private formal warning cases and acknowledgement | — Not included | ✓ Included | ✓ Included |
| Incident reports, investigation and corrective actions | — Not included | ✓ Included | ✓ Included |
| Feedback surveys and confidential aggregate results | — Not included | ✓ Included | ✓ Included |
| Leaver tasks, assets and separate Finance handoff | — Not included | ✓ Included | ✓ Included |
| Tasks & communications | |||
| Versioned tasks and reusable checklists | — Not included | ✓ Included | ✓ Included |
| Configured recurrence with reviewed planned dates | — Not included | ✓ Included | ✓ Included |
| Assignments, deadlines and completion evidence | — Not included | ✓ Included | ✓ Included |
| Forms with text, choice, yes/no and rating questions | — Not included | ✓ Included | ✓ Included |
| Private submitted responses and supporting files | — Not included | ✓ Included | ✓ Included |
| Operational audits, findings and corrective actions | — Not included | ✓ Included | ✓ Included |
| Independent review and completion history | — Not included | ✓ Included | ✓ Included |
| Scoped in-app announcements and acknowledgements | — Not included | ✓ Included | ✓ Included |
| Named direct and team conversations | — Not included | ✓ Included | ✓ Included |
| In-app preferences and relevant updates | — Not included | ✓ Included | ✓ Included |
| Learning & guidance | |||
| Original learning modules and lessons | — Not included | ✓ Included | ✓ Included |
| Enrolment and assigned learning | — Not included | ✓ Included | ✓ Included |
| Server-graded quizzes and bounded attempts | — Not included | ✓ Included | ✓ Included |
| Progress, completion validity and expiry | — Not included | ✓ Included | ✓ Included |
| Original StaffSail product tutorials | — Not included | ✓ Included | ✓ Included |
| Tutorial search, video, captions and transcripts | — Not included | ✓ Included | ✓ Included |
| Isolated synthetic practice examples | — Not included | ✓ Included | ✓ Included |
| Original-content provenance and reviewed publishing | — Not included | ✓ Included | ✓ Included |
| Payroll handoff & evidence | |||
| Approved-source mappings and frozen payroll packs | — Not included | — Not included | ✓ Included |
| Reviewed payroll-pack exports | — Not included | — Not included | ✓ Included |
| Named accountant or payroll-software handoff | — Not included | — Not included | ✓ Included |
| Reviewed external deduction and net-pay result imports | — Not included | — Not included | ✓ Included |
| Gross/net reconciliation and correction history | — Not included | — Not included | ✓ Included |
| Independent review of payroll PDFs | — Not included | — Not included | ✓ Included |
| Private published payslips for the exact recipient | — Not included | — Not included | ✓ Included |
| Recorded external HMRC and pension filing references | — Not included | — Not included | ✓ Included |
| Recorded external wage and business-payment evidence | — Not included | — Not included | ✓ Included |
| Payroll source locks and retained review history | — Not included | — Not included | ✓ Included |
| Reports & planning | |||
| Scoped workforce, people, activity and learning reports | ✓ Included | — Not included | ✓ Included |
| Relevant period, workplace and team filters | ✓ Included | — Not included | ✓ Included |
| Source drill-down with retained permissions | ✓ Included | — Not included | ✓ Included |
| Supported PDF and CSV report exports | ✓ Included | — Not included | ✓ Included |
| Saved report views and reviewed report finder | ✓ Included | — Not included | ✓ Included |
| Planned, recorded and approved gross cost estimates | ✓ Included | — Not included | ✓ Included |
| Daily non-monetary demand context | ✓ Included | — Not included | ✓ Included |
| Explainable forecasts with provenance and overrides | ✓ Included | — Not included | ✓ Included |
| Historical forecast accuracy review | ✓ Included | — Not included | ✓ Included |
| Reviewed staffing and planning explanations | ✓ Included | — Not included | ✓ Included |
| Imports & exports | |||
| Supported CSV templates and column mapping | — Not included | — Not included | ✓ Included |
| Reviewed demand-data imports and validation | — Not included | — Not included | ✓ Included |
| Authorised report exports | — Not included | — Not included | ✓ Included |
| Measured payroll-pack and result CSV handoffs | — Not included | — Not included | ✓ Included |
| Import outcomes and retained source history | — Not included | — Not included | ✓ Included |
| Manual external-service handoff records | — Not included | — Not included | ✓ Included |
Who counts as a seat?
An active paid worker. A working Owner counts when set up as a paid worker. Access-only Owners and accountants, unpaid volunteers, invited people and inactive people do not add paid seats. The business minimum remains five.
What about the trial?
The planned trial is 14 days. Trial activation, payment collection and paid subscriptions are not available yet. You can explore the examples and contact us now.
What happens to history?
The planned billing policy keeps retained history and export access available. Cancellation is planned for renewal, with no automatic deletion of records.
Pricing, explained
A few more
useful answers.
What is a seat?
Under the current preview pricing policy, a billable seat is an active paid worker. An invited person is not counted until active. Unpaid volunteers, inactive people and access-only Owner or accountant accounts are not counted as paid-worker seats.
What if an Owner also works in the business?
An Owner who actively participates as a paid worker counts as a seat. An Owner who only administers the account does not. Participation determines the count, rather than the job title.
Is there a minimum?
The current preview policy has a five-seat minimum per business. The pricing calculator shows how that affects the monthly package total.
Do all packages contain the same features?
The comparison shows the features in each current preview package. All-in-one brings all nine supported module groups together. Having a package does not override business setup or a person's permissions.
Is there a free trial?
The approved sandbox proposal includes a 14-day trial with a payment method collected at signup. Live trial registration and selling are not enabled yet.
What happens if we change packages?
The current sandbox policy uses confirmed proportional charges for upgrades. Downgrades and cancellation take effect at renewal. These lifecycle rules still need working checkout and subscription verification before live selling.
Does the preview price include VAT?
Tax and VAT treatment have not been finalised. The figures are preview prices in GBP, not a live offer with a confirmed tax treatment.
What happens to our history after a payment problem?
The approved sandbox policy allows seven days to resolve a failed payment. After that, affected new work pauses while billing and retained-history/export access continue. Records are not automatically deleted by that policy.
Your next working day, a little clearer
See where StaffSail
fits into your team.
Explore the examples, compare the packages and talk through what you need.