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Your team, your working day

For charities & volunteer teams

Give coordinators and volunteers a shared place for people, tasks and guidance, with optional hours recording that stays separate from paid employment.

Support a flexible volunteer week

An invented charity uses tasks and an optional journal instead of requiring every volunteer to clock a scheduled shift.

  • Configure unpaid participation explicitly
  • Use optional volunteer journals where hours are useful
  • Keep coordinator confirmation and pending totals visible
  • Assign tasks, share updates and track learning
StaffSail · Team workspaceIllustrative example
KEEP THE EVERYDAY MOVING

A team that’s in the loop.

Shared

Today’s opening checklist

Check the front of houseJamie · 09:00
Complete the kitchen checksMorgan · 09:30
Prepare the afternoon handoverAlex · 14:00
Review tomorrow’s coverTaylor · 16:00
TEAM UPDATE

Good work starts with a clear handover.

“We have a busy lunch booked tomorrow. Please check your rota and the opening checklist.”

JLJamie LeeTeam leader
18 team members have read this
Tasks, learning and updates togetherOne place to keep up
  1. 01

    Choose the appropriate unpaid work and recording settings.

  2. 02

    Share the week's tasks and guidance.

  3. 03

    Volunteers record optional contributions where configured.

  4. 04

    The coordinator reviews journals and confirms the supported entries.

Find your starting point

Choose the tools around the work.

01

Scheduling & attendance

Give everyone a plan they can follow. Build your rota, share changes and review the hours that actually happened in one place.

Take a closer look 02

Leave & holidays

Help people request time off and give reviewers the balances, dates and policy context they need to make a decision.

Take a closer look 03

Tips

Bring recorded tips, qualifying worked time and dated sharing policies together, so staff can understand their allocation and managers can review the history.

Take a closer look 04

People & HR

Keep recruitment, joining, everyday records and leaving connected, with private information shown only to the people allowed to handle it.

Take a closer look 05

Tasks & communications

Turn recurring jobs, checks and team updates into clear actions, with a record of what was assigned, completed and shared.

Take a closer look 06

Learning & guidance

Give people a clear place for assigned learning, useful guidance and original StaffSail tutorials, with progress reviewers can follow.

Take a closer look 07

Payroll handoff & evidence

Prepare approved information, track the accountant handoff and review returned payroll results, while keeping private payslips with the right person.

Take a closer look 08

Reports & planning

Review hours, costs and operational records in context, then use explainable planning suggestions to support the next decision.

Take a closer look 09

Imports & exports

Use reviewed CSV imports, exports and manual handoffs to connect your working information with the processes you already use.

Take a closer look

Your questions

Let’s talk details.

Do volunteers have to record hours?

No. Supported volunteer settings include optional journals and no-hours arrangements. The business chooses the appropriate configuration.

Does a volunteer journal create wages or leave entitlement?

No. Unpaid participation and optional hours remain separate from paid work, payroll and paid leave entitlement.

Your next working day, a little clearer

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fits into your team.

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